Job Description
Be Part Of a Manufacturer Like No Other. When you work with the world's most innovative companies, you know you're making a difference. Our clients are the game changers, leaders and investors who fuel the global innovation economy. They're the businesses behind the next fabrication breakthroughs. And the visionaries whose new technologies could transform the way people live and work.
They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
Join us at BLM GROUP USA and be part of bringing our clients' world-changing ideas to life. At BLM, we have the opportunity to grow and collectively make an impact by supporting the innovative clients and communities BLM GROUP serves. We pride ourselves in having both a diverse client roster and an equally diverse and inclusive organization.
We offer a competitive benefits package which includes medical, dental, vision, 401k with company match, life/disability and many others!
Job Title: Travel and Expense Coordinator Department: Administration
FLSA Status: Non-Exempt
Summary Under the supervision of the Chief Financial Officer, the Travel and Expense Coordinator would assist the Corporate Travel Specialist with the coordination of domestic and international travel arrangements for all BLM GROUP team members as needed. Additionally, the Travel and Expense Coordinator would monitor and manage expense reports and assist the Accounting Manager and team with various tasks as assigned.
Essential Functions The duties listed below are the specific duties and tasks that someone in this position must accomplish (i.e. why the job exists.) These are the core responsibilities of the position that cannot be modified or eliminated. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the level and/or class of this position.
- Assist in the coordination of domestic and international travel arrangements for the entire BLM GROUP organization, consisting of both routine and complex travel.
- Work globally with multiple BLM GROUP locations to coordinate travel arrangements and any other tasks as needed.
- Review and approve expense reports, including but not limited to; monitoring travel policy compliance, requesting reimbursement for unapproved expenses, and monitor submission status and follow-up on any missing or late reports.
- Assist with current and new employee training regarding any travel- and expense-related policies, procedures, and protocols.
- Assist with reservations and scheduling required maintenance for BLM GROUP USA company vehicles.
- Perform any other miscellaneous travel- and expense-related tasks assigned by management.
- Assist the Accounting Manager, Controller, and other Accounting team members as assigned by management.
- Maintain and ensure the highest level of confidentiality.
- Ability to travel up to 10% and work overtime to meet operational deadlines as assigned by management.
- Other duties as assigned by management.
Education And Experience - High School Diploma or equivalent required
- Minimum of two (2) years of experience coordinating and processing travel arrangements
- One (1) year of experience with Concur required
- Ability to maintain confidentiality regarding employee situations
- In depth knowledge of North America and Italy geography and/or ability to understand distances between points of travel
Knowledge, Skills, And Abilities - Highly proficient in MS Office, including Word, Excel, PowerPoint, and Outlook.
- Highly organized; thorough and efficient; methodical and detailed worker.
- Able to work independently and effectively with minimal supervision.
- Ability to create, maintain, and manage a project plan.
- Ability to understand and meet deadlines and goals.
- Ability to work in a fast-paced environment.
- Excellent verbal and written communication skills.
- Must be able to effectively listen, understand, and analyze problems.
- Excellent time management skills.
- Able to meet deadlines and communicate deadlines to other team members.
- Able to effectively work with all levels of team members.
- Fluent in Italian (preferred but not necessary).
Licensing/Certifications Valid Driver’s License with no more than two (2) points on a driving record within a three (3) year period
Equipment, Machinery, Tools, and Vehicles Used General office equipment, including computers, printers, fax machines and telephones
Physical Demands The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
While performing the duties of this job, the employee is regularly required to use hands to manipulate, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit, climb or balance; stoop, kneel, crouch or crawl; and lift or move up to fifteen (15) pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral visions, depth perception and the ability to adjust focus.
Mental Demands While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents, analyze and solve problems, use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines and constant interruptions; interact with staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.
Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
The incumbent works primarily in an office environment.
This position is not a remote or hybrid position. The position requires only occasional travel, up to 10%, for training or similar activities. Travel may be domestic or international as required by management.
Reporting Relationships This position reports to the Chief Financial Officer
Supervisory Responsibility None
We are an Equal Employment Opportunity (“EEO”) Employer. If you need assistance or an accommodation with completing the application, you may contact us at (248) 560-0080.
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