Important Recruitment Information for this vacancy
Agency Information:
Kansas Department for Aging and Disability Services
Protecting Kansans, Promoting Recovery and Supporting Self Sufficiency
About the Position
Who can apply: Anyone
Classified/Unclassified Service: Unclassified
Full-Time/Part-Time: Full-Time
Regular/Temporary: Regular
Work Schedule: M-F
Eligible to Receive Benefits: Yes
Veterans' Preference Eligible: Yes
Disability Preference Eligible: Yes
Search Keywords: Legal Assistant
Compensation: Up to a maximum salary of $50,615 annually.
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
This legal assistant position provides direct support to legal counsel in managing KORA requests, subpoenas, discovery matters, and HIPAA compliance. The role also assists the Chief Counsel by tracking legal issues, scheduling meetings, and performing assigned administrative tasks.
Job Responsibilities may include but are not limited to the following:
Legal - Administrative and Litigation
The incumbent provides administrative support in key areas including discovery, HIPAA compliance, and public records management. Working under the direction of legal counsel, the incumbent assists with tasks related to subpoenas, interrogatories, and document production, and supports the Agency’s compliance with the Kansas Open Records Act (KORA), the Freedom of Information Act (FOIA), and HIPAA regulations. Key responsibilities include:
Legal Support to Chief Counsel
The incumbent provides high-level administrative support to the Chief Counsel by scheduling meetings, managing the calendar and travel logistics, and maintaining organized legal files, case records, and correspondence. They assist in tracking deadlines, court dates, and key legal milestones, and are responsible for drafting routine memos, reports, and correspondence. The role also includes proofreading and formatting legal filings and internal documents, while ensuring the secure handling of confidential and sensitive information.
Other
Provides administrative support to attorneys and assists Legal Division staff with assignments as needed. Completes special projects and other duties as assigned, which may include supporting agency staffing needs during and after emergencies such as natural disasters, public health crises, or acts of terrorism. Always maintains strict adherence to legal confidentiality and HIPAA compliance.
Completes special projects and performs other duties as assigned including but not limited to ensuring the agency is adequately staffed during and immediately following natural and/or manmade disasters, infectious disease outbreaks, and/or acts of terrorism. Assists other employees in the work unit in accomplishing assignments as necessary.
Qualifications
Minimum Requirements :
Preferred:
Post-Offer, Pre-Employment Requirements:
Recruiter Contact Information
Recruiter Contact Information
KDADS – Human Resources Recruiter
503 S. Kansas Ave
Topeka, KS 66603
Phone: 785-296-0463
Fax: 785-368-6688
Email: KDADS.APPLY@ks.gov
Job Application Process
First Sign in or register as a New User.
Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
Start your draft job application, upload other required documents, and Submit when it is complete.
Manage your draft and submitted applications on the Careers> My Job Applications page.
Check your email and My Job Notifications for written communications from the Recruiter.
Email – sent to the Preferred email on the My Contact Information page
Notifications – view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Upload these on the Attachments step in your Job Application
Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison Ave, Suite 260
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
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