Executive Personal Assistant to Founder/CEO, Legal Executive Search Firm, Miami, Fla., Hybrid
A HNW Founder/CEO of a highly successful legal executive search firm headquartered in London, with a satellite office in Miami, is seeking an exceptional Executive Personal Assistant. This is a unique opportunity for a professional who has an entrepreneurial spirit, thrives in a fast-paced environment and can seamlessly manage both business and personal affairs. The ideal candidate will have at least 5 years of experience supporting a HNW principal, with outstanding organizational, research, and project management skills. This is a hybrid position, 3-4 days in the office depending on what is going on and if the CEO is traveling .
About the Job:
· Be the “right hand” to the CEO as a true gatekeeper, handling complex calendar management, prioritizing meetings and appointments, and handling communications on his behalf, personal and professional
· Arrange domestic and international travel, including detailed itineraries, personal and professional
· Conduct research on clients, prospects, and market opportunities
· Prepare materials and manage all logistics for board meetings and high-level client meetings
· Manage a wide range of personal tasks, including errands, property oversight, and other personal matters, car maintenance, etc
· Handle office administrative duties for the Miami satellite office, ensuring smooth daily operations
· Oversee special projects, from professional initiatives to personal undertakings, ensuring timely completion and exceptional quality
About You:
· Minimum 5 years’ experience as an Executive Personal Assistant to a HNW principal or C-Suite executive
· Bachelor’s Degree preferred
· Demonstrated ability to manage competing priorities with discretion, efficiency, and impeccable attention to detail
· Microsoft Office Suite; experience with CRM systems
· Exceptional written and verbal communication skills
· Highly resourceful, proactive, and adept at anticipating needs without frequent reminders
· Warm, poised, and professional with a team- oriented mentality and a true understanding of the lifestyle and expectations of a HNW individual
Compensation:
Base salary plus discretionary bonus, comprehensive benefits package.
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