Job Description

Job Title: Executive Assistant

Job Overview:
Contemporary Staffing Solutions is seeking an Executive Assistant to join our client to provide high-level administrative and strategic support to the executive leadership team. Based in Mt. Laurel, NJ, this direct-hire, onsite role will partner closely with the CEO, CHRO, CFO, and senior leaders to streamline operations, manage key initiatives, and ensure smooth communication across the organization. In addition to supporting executives, this role will oversee the front desk team and help coordinate projects that advance business priorities. The ideal candidate will bring organizational excellence, discretion, and a proactive mindset to a fast-paced environment.

Compensation:
$80,000 – $110,000 annually, depending on experience

Work Schedule:
Monday – Friday, standard business hours

Key Responsibilities of the Executive Assistant:
• Deliver executive-level support by managing calendars, meetings, travel, and sensitive correspondence.
• Coordinate high-priority projects and company initiatives, ensuring deadlines, deliverables, and follow-ups are completed.
• Oversee and guide the front desk receptionist to maintain a professional and welcoming environment for staff and visitors.
• Prepare reports, presentations, meeting materials, and executive briefs to aid strategic decision-making.
• Support leadership meetings, board sessions, and organizational events with logistics, planning, and documentation.

Qualifications and Skills for the Executive Assistant:
• A bachelor’s degree in business, communications, or a related discipline is preferred; equivalent experience will be considered.
• At least 4 years of executive administrative support, including supervisory or team oversight experience.
• Proficiency with Microsoft Office Suite and project management tools such as Asana, Trello, or Monday.com.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication, discretion, and relationship-building abilities.
• Valid driver’s license and willingness to travel up to 10% for meetings and events.

Why Join Us?
This role offers the chance to work side by side with executive leaders and gain exposure to high-level decision-making in a growing organization. You’ll contribute to impactful projects, mentor and guide team members, and develop professionally in a dynamic, collaborative workplace.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp-to-hire, and direct hire staffing solutions. With decades of experience, we’ve grown from a staffing agency to a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting www.ContemporaryStaffing.com.

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