• Collects, prepares and tracks computerized operating reports and summaries such as: attendance records, budget expenditures, production, utilization of services and statistical records of performance.
• Performs a variety of routine information collection and analysis assignments and responds to ad hoc requests.
• Formats graphs, spreadsheets and reports by utilizing multiple software packages.
• Maintains databases on a regular basis, may have to have extract information from different sources in order to input data.
• Responsible for running pre-existing reports.
• Schedules conferences, meetings, speakers, presentations, educational programs and social events.
• May coordinate master schedules for physicians and staff.
• Provides administrative and project support as assigned.
• CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

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• Associates degree required, OR two (2) years of experience in a directly related field.
• High School Diploma or General Education Development (GED) required.

• N/A

• Previous clerical and/or secretarial experience required.
• Previous medical center experience required.
• Proficient with a variety of software applications.
• Must be able to work in a Labor/Management Partnership environment.

• N/A

Notes:

• This is a part time position, days and hours may vary.
• Preferred experience: staff scheduling, payroll, department inventory control with Onelink e-procurement, invoice processing, receiving & stocking.
• May be required to work weekends as operational needs. Must be proficient in MS Office suite including Outlook, Work, Excel, Access, and Power Point.

• Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

• Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

• Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.